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Board presses staff to tighten facilities rental rules after staff report shows large fee waivers
Summary
Staff reported that waivers, inconsistent processing and an outdated fee schedule have led to large foregone revenues; board asked staff to draft procedures, require nonprofit proof and insurance naming the district as additional insured, and return with an automated system and a proposed phased implementation.
District staff told the board on Nov. 6 that the school system’s facilities-use procedures and fee schedule have not kept pace with practice and that many fee waivers occur at the school level without consistent documentation.
Ms. Usher and facilities staff explained Board Policy 75-10 governs use of district facilities and that the fee schedule has not been updated since 2010. Staff said that when events are recorded as “school-oriented” or “nonprofit,” fees—often including custodial, utility, and security charges—are being waived in…
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