Ivins staff and council reviewed the statutory process for midterm municipal vacancies and outlined a public, open-meeting appointment process to fill an anticipated council seat in January after election certification.

City Attorney Brian advised that interviews for appointment must occur in an open meeting under state law; staff proposed posting the vacancy and application materials (with an optional questionnaire) in December through BambooHR. Applicants would be provided questions in advance; council will conduct in-person interviews in a public meeting after the new mayor and council members are sworn in and then vote on a candidate.

Council discussed interview length and suggested limiting questions or obtaining written responses to avoid extremely long meetings if many applicants apply. The code permits an outgoing council member (the resigning member) to participate in the appointment vote in this specific midterm context; staff recommended preparing a resolution documenting the appointment procedure for transparency.

Council asked staff to prepare the application materials and the optional questionnaire, return with a draft resolution codifying the interview and voting mechanics, and schedule interviews in the first January meeting after certification.