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McLeod County OKs three-year Microsoft, Cisco enterprise agreements for software and network licensing

McLeod County Board of Commissioners ยท November 6, 2025

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Summary

McLeod County approved three-year enterprise agreements with Microsoft and Cisco covering productivity, server, cloud hosting and network licensing to maintain county IT infrastructure and security.

McLeod County commissioners approved two multi-year enterprise agreements to cover critical software and network licensing.

Information Technology staff recommended a three-year Microsoft enterprise agreement from SHI (state contract price $987,567.24; annual payments $329,189.08) covering Office 365, Windows Enterprise, server licensing (Windows Server, SQL Server) and Azure hosting. IT said the current agreement expires 11/30/2025 and the new agreement begins 12/01/2025.

The board also approved a three-year Cisco enterprise agreement via Insight Public Sector for $156,726.51 (annual payments $52,242.17). IT explained Cisco licensing enables security and automation features not included in base product versions; the recommended vendor's quote represents an expected annual savings of approximately $15,000 compared with an alternate quote.

Commissioners noted the size of the contracts but acknowledged they were budgeted and necessary for county operations. Both motions were approved by voice vote.