Committee hears update on Court 1 pickleball conversion; staff to seek contractor estimates before fundraising

Staff member Phil reported that Court 1 was resurfaced and "has been completed as of about 2 weeks ago" and that it now provides four pickleball-capable courts with "4 brand new nets, and, 1 tennis court." Phil said the converted facility "has been up and running" for about a week and a half and "seems to be getting a lot of use."

Committee members and staff discussed a packet of cost estimates distributed at the meeting and agreed the ranges in the staff packet contained "lots of unknowns" and the committee needs a contractor to perform site-specific work and produce a formal bid. "I would think we need a little bit more detail," a committee member said, urging a contractor feasibility review and staking-off of the site before fundraising.

Participants noted a potential private donor (described at the meeting as a family foundation that previously discussed a $100,000 gift and might consider more) but agreed staff should not solicit or present a fundraising request until the committee has a reliable cost estimate. "When you're ready," one staff member said the donor told them; "we're not because we don't have the real numbers."

Committee members clarified the intended scope: the conversion of Court 1 to support four pickleball courts was already decided and the clay court would not be converted; staff reported measurements had been completed and "it would work." The committee asked staff to contact Saviano (the contractor who did recent resurfacing) to ask whether they would provide a more detailed estimate and feasibility review and to identify other contractors who could produce a formal bid.

No formal committee motion on construction or fundraising was recorded in the transcript. Staff said the committee subcommittee would research contractor options and return with more detailed proposals and numbers that potential donors could evaluate.