Board approves revision to Rule 4.15 limiting stage‑1 approvals to two years

Summary

The System Office presented and the committee approved a revision to Board Rule 4.15 to require that a stage‑1 approval granted by the Board expire after two years if not advanced; after expiration projects must be removed from board communications such as campus master plan updates and capital development plans.

The system office presented a proposed revision to Board Rule 4.15 (attachment A, section A0.1) that limits the validity of a stage‑1 approval to two years from the date of approval. The revision requires that, after expiration of the initial stage‑1 approval, the project must be removed from future communications to the board, including campus master plans, five‑year facility development plans and annual capital development plans, unless the board re‑approves an updated submission.

A representative from the system office read the red‑line text and noted the specific two‑year limit on stage‑1 approvals. The committee had a motion and second to consider the revision collectively and approved the rule change by voice vote. The transcript records the presenter’s explanation and the voice vote outcome; no roll‑call tally appears in the public excerpt.

The rule revision will affect project planning timelines and put an administrative requirement on campus units to advance projects or seek renewed board consideration within two years of an initial stage‑1 approval.