Members discussed a proposal to build a disability hub mobile app and an administrative portal intended to connect Evansville families to local services. The chair summarized the developer's estimate and timeline and the group debated funding and next steps.

Cost and scope: Chairperson Britney Crane reported the developer's projected one‑time build cost of $55,000 and a staged development timeline (planning/design 1–2 weeks; build 3–6 weeks; content/optimization 7–10 weeks; testing/launch 11–14 weeks). Monthly maintenance estimates began at about $900 (basic) to $1,600 (standard). Server and cloud costs were presented in tiers (for example, $150–$260/month up to 2,500 users; $320–$700/month up to 10,000 users; $800–$1,500/month for more than 25,000 users). Third‑party costs listed included an Apple developer account ($99/year), Google Play ($25 one‑time) and Google Maps API fees (roughly $20–$200/month). An optional events module was estimated at $6,500 one‑time plus about $200/month for maintenance. The developer proposed staged payments starting with 25% up front.

Questions and feasibility concerns: Members repeatedly noted that the group does not have an operating budget to cover a $55,000 build or the ongoing maintenance. "That, I know for sure, is not something that we can support where we're at right now because we are not, we are not a board that brings money in," the chair said. Attendees expressed reluctance to rely on small donations or ongoing sponsor solicitations and suggested pursuing grant funding. One member volunteered to begin a grant search and offer help with writing applications.

Near‑term alternative: Rather than attempting to fund the full app immediately, members agreed to focus on creating a checklist‑style resource (a step‑by‑step guide from diagnosis or birth onward) that could be posted as a simple web link or Google Doc and widely shared. The group emphasized that a checklist is distinct from a general resource list: it would provide a guided sequence ("I've been diagnosed — now what?") and could later be migrated into an app if funding were secured. Members said they would also resurrect an older comprehensive resource guide the group produced roughly 12 years ago and divide verification and updates by section among volunteers.

Assigned follow‑up and timeline: Action items recorded in discussion: (1) Britney Crane to compare existing examples (Autism Society of Indiana, IU resources) and draft a checklist template; (2) members to share and take responsibility for verifying sections of older resource guides and Vanderburgh County Health Department materials; (3) Lee agreed to search for grants and potential funders. The group agreed to continue monthly check‑ins and likely to skip January meetings and resume in February.

Budget clarity and constraints: The group did not commit funds or vote to contract with a developer. Members flagged that even if the initial build were funded, ongoing hosting and maintenance would require a long‑term plan for revenue or sponsorship. No formal procurement or contract action was taken at the meeting.

Adjournment: The meeting ended after a motion to adjourn was moved and seconded.