Nantucket seeks $250,000 to finish townwide scanning project and cover relocation costs

Town administration asked the Capital Committee on Nov. 6 for $250,000 to complete the townwide electronic document management program and to pay for temporary relocation and access services during a planned town‑building renovation.

Deputy Town Manager Greg Tilden, who presented the request, said the project began in 2019 with a $100,000 appropriation and that the town has since appropriated about $1.9 million in total. Tilden said the town has an executed $1.4 million contract with Iron Mountain to scan legacy records and that the first significant shipment — 2,695 boxes containing roughly 2.4 million pages — began Oct. 20. “We have already spent about $641,000,” Tilden said, and Iron Mountain had received one payment to date of about $81,000.

The $250,000 request is intended to: finish scanning for smaller departments (town administration, housing, human resources); cover temporary relocation and handling of records while the town building undergoes renovation; and pay for additional quality‑assurance work identified during beta testing. Tilden told the committee the Iron Mountain contract and the vendor’s design work were delayed earlier in the year by transport problems, and that the town will not destroy any original records…