The Sun City West Governing Board directed staff to obtain quotes for a comprehensive, end-to-end review of all association policies and to return cost estimates for consideration in the January budget process.

President Christine Novello described the effort as an in-context review of the association’s roughly 58 policies to identify conflicts, duplication and inconsistencies and to produce a consistent structure for each policy. "What we don't know is what an effort like this would cost," Novello said, asking the board for consensus to gather pricing information rather than to authorize spending.

Director Becknell said the Budget & Finance Committee supports obtaining a firm cost estimate and warned that an unmanaged project can grow expensive. Directors discussed ways to contain costs — including phased reviews or targeted use of tools to identify overlaps — but agreed that the board needed a realistic quote to decide whether to include the work in the FY26–27 budget.

The board’s request is for staff to solicit proposals that include scope, costs and options for phasing the work and to return those estimates for the board to consider alongside the manager’s January budget proposal. Novello said if the association lacks funds this year the board can decide to schedule the work for a later fiscal year; the request at this stage is only to obtain quotes.

Why it matters: a full policy harmonization would affect how staff and committees interpret and implement rules across the community; the board emphasized that outside counsel or consultants would not replace board oversight but could provide the structure and consistency currently lacking in a set of documents developed over three decades.

What happens next: staff will solicit quotes and return estimates in time for the January budget review.