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Board approves corrective action plan for internal audit; procurement and renovations under review
Summary
The Carmel Central School District Board on Oct. 7 approved a corrective action plan responding to an internal audit that found weaknesses in cash receipts and revenue controls and discussed a questioned procurement and recent district office renovations.
The Carmel Central School District Board on Oct. 7 approved a corrective action plan addressing findings from an internal audit of cash receipts and revenues, and discussed related procurement and facilities questions raised during public comment.
The internal audit — conducted by an outside firm approved by the board — identified control weaknesses in cash handling and recordkeeping. Administration presented a corrective action plan to address each audit finding and said the plan will be submitted to the state controller’s portal. “Each item that the auditor commented on has a corrective action plan,” an administration representative said during the meeting.
Public commenters had questioned a previously proposed purchase order of roughly $78,000 for phone pouches that was later canceled. Administration told trustees the district identified a lower‑cost option by contracting through BOCES Upstate, which reduced the price and enabled aidability; however, the district has not paid the vendor while the internal claims auditor reviews the transaction. “We have still not paid them… because we are waiting for our internal claims auditor to sign off on this purchase and look at the way it was done,” an administrator said.
Trustees also asked about recent renovations in the district office after a public speaker noted charges posted to supply budgets. Administration said the supply code was used to purchase furniture for a relocated superintendent’s office space and that other renovation expenses (windows, bathroom work, carpeting) were charged to facilities/major repairs accounts as appropriate. Administration said new windows and furniture were installed in a previously vacated area to consolidate assistant superintendents and support staff and to encourage daily collaboration.
The board approved the corrective action plan and the administration said it will provide more detailed documentation on the procurement and renovation costs if requested. Trustees also reported the external audit for the fiscal year is near completion and will shed additional light on budget variances noted by public speakers.
