Hays awards CC Steel contract for sanitary sewer cleaning; $150,000 budget authority approved

Jeff Crispin, director of water resources, presented the 2025 sanitary sewer cleaning and inspection program and asked the commission for budget authority to hire a contractor to clean and CCTV-inspect the project area (described in staff materials as "Area 3"). He said the program follows a five-year rotation (Area 3 was last cleaned in 2020) and that the requested work covers roughly 116,953 linear feet of gravity sewer mains in the project area. Crispin described how cleaning passes are defined (one pass = light cleaning; two–four passes = medium; five or more passes = heavy) and said camera inspection lets staff identify flaws and plan point repairs before catastrophic failures occur.

Crispin told the commission the RFP was released July 29 and that four bids were opened Sept. 2. He reported CC Steel as the low bidder and recommended authorizing the city manager to enter into a contract with CC Steel LLC to perform light cleaning and video inspection for 116,953.38 linear feet at a price of $145,022.22, with budget authority not to exceed $150,000 to be funded from the water reclamation and reuse repairs and maintenance budget.

Commissioner Barrack moved to authorize the contract; Commissioner Cunningham seconded. Commissioners praised CC Steel’s past performance and staff’s post-project review process; staff noted the budget authority would allow limited flexibility to add medium or heavy cleaning if necessary but that any amounts beyond the authority would return to the commission. The motion carried on an oral vote.

Action: Contract authorization to CC Steel LLC for light cleaning and video inspection; budget authority not to exceed $150,000.