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City secretary asks council to approve $109,366 payment to Dallas County for May election final costs

Dallas City Council committee briefing (elections/operations) · November 10, 2025
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Summary

The city secretary presented final audit numbers from Dallas County for the May 2025 election and asked that council approve an additional payment of $109,366.44; staff said the June runoff final numbers produce a $59,296.09 refund, for a net increase of about $50,000 compared with prior estimates.

City staff placed a consent‑agenda item before the committee seeking council approval to pay Dallas County an additional $109,366.44 for the May 2025 election after the county submitted its final audit and invoices.

The city secretary told the committee that Dallas County had 180 days to provide final numbers under the contract and that the county’s final audit reported a variance versus earlier estimates. Staff said the county’s estimate for the May election had been $1,000,033 and the final invoice is $1,142,000 (approximately), producing the requested additional payment. Staff also said the June runoff produced a refund to the city of $59,296.09; combining the two figures yields a net increase of about $50,070 compared with the county’s earlier estimate.

Staff noted prior contract language was updated after earlier election performance problems; the contract includes triggers related to failed systems (for example, e‑poll books or other electronic systems) and polling‑location performance. According to staff, the May 2025 election did not trigger the contract’s failure provisions and county daily logs and call‑center records do not show major citywide system failures that would justify withholding payment.

The item is on the council consent agenda for Wednesday, Nov. 12, 2025. Staff recommended payment to resolve the audit and close out the May/June election accounting.

Speakers in the briefing included the city secretary and staff who monitor county contract performance. The committee did not vote on this item at the briefing; final approval will occur when council considers the consent agenda item.