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Madison accelerates Main Street reconstruction with change orders and three All Star contracts
Summary
Madison will expand current Main Street milling and paving work while the contractor is on site, approving three All Star Paving actions that add scope and bring forward parts of the multi‑phase corridor project.
Madison City officials told the Board of Public Works and Safety on Oct. 6 they will accelerate Main Street reconstruction and safety upgrades by adding scope while the primary contractor is on site, using remaining General Obligation bond proceeds and federal grants to avoid a five‑ to seven‑year gap in the schedule.
Project leads Mindy and Josh Darby (JTL Prime) reviewed five phases that together run from the top of Hanover Hill to Saint Michael’s Avenue and described funding across federal highway grants, federal safety grants, CCMG resurfacing funds and the city’s Main Street fund. Staff said Phase 1 was a $5 million federal highway grant with a 20% local match. Phase 3 (Mill to Broadway) is funded through CCMG and had bids that came in significantly below estimates, freeing bond proceeds to extend paving to Mulberry and Saint Michael’s.
Because Indiana procurement rules limit change orders into an existing contract to 20% of original cost, staff issued one change order into the active All Star Paving contract for $231,537.85 to mill, pave and restripe Mulberry to Saint Michael’s. For Broadway to Mulberry the city solicited three quotes and awarded a separate owner/contractor agreement to All Star Paving for $139,005.92. Separately, the board approved a contract for a mid‑block pedestrian crossing and associated work by All Star Paving for $49,928.35 to improve access at the comfort station. All three actions were approved by voice vote.
Josh Darby said All Star is already on site and that adding the extra scope would let crews complete additional paving during the same mobilization; he estimated about six working days to finish the added mill-and-pave segments if the board acted quickly. Board members stressed attention to pedestrian safety features — bump outs, audible crosswalks and audible signals are included in various phases — and asked staff to ensure that design follows the adopted Main Street master plan.
The board also approved pay application #2 from All Star ($294,329.36) for the ongoing CCMG project. Staff said construction work is on track to move quickly before seasonal limits on paving occur (asphalt plants typically close near Thanksgiving) and that the strategy saves the city several years of delay and inflation risk by advancing work now rather than waiting for a later federal funding call.
