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Uxbridge audit finds $46,616 in outstanding preschool tuition from FY25; district recovered about 70%
Summary
District staff told the school committee an audit of FY25 preschool tuition identified $46,616 owed across 27 accounts; outreach recovered $32,870 (about 70%), leaving seven accounts outstanding with balances from roughly $70 to $4,900. Administration plans monthly reconciliations and a policy on preschool tuition collection.
The Uxbridge School Committee was told on Oct. 7 that an audit of FY25 preschool tuition found $46,616 in outstanding balances spread across 27 family accounts.
Superintendent David Youngberg reported the district has recovered roughly 70% of the total outstanding amount: "To this point, we've collected $32,870" and said 15 accounts have been paid in full and four accounts were resolved by fee waivers or system billing corrections. Seven accounts remain, with individual balances ranging from about $70 up to $4,900 (detailed summary in packet, item 2.5; discussion starts SEG 937).
Administrators said the historical problem was partly caused by turnover and out‑of‑date job descriptions that left collection responsibilities uneven. The district is instituting monthly reconciliations and will develop a formal collection policy (currently not in place) to provide consistent procedures and stronger follow‑up on unpaid tuition. Staff noted the preschool revolving fund helps cover some program costs but does not fully fund the preschool program; they estimated tuition revenue and operating contributions together and flagged a carry‑forward variance planning buffer.
Committee members asked who ultimately owns collection responsibilities and requested an org chart so accountability is clear; administration said clarifying job roles is part of a broader administrative-structure review. Parents who spoke at the meeting described earlier payment-system issues and said linking Unipay and the district website has already improved transparency.
Ending: Administration will present a proposed tuition‑collection policy and monthly reconciliation process at a future meeting so the committee can see how the district will prevent similar FY25 shortfalls going forward.
