Board approves Edulize AI enrollment tool after data-security questions
Summary
Broken Arrow approved Edulize, an AI-assisted document-analysis tool to speed student enrollment processing; staff said the system will operate in tandem with the district student information system and that standard data precautions and agreements are in place.
The Broken Arrow Board of Education voted to approve Edulize, a software application that uses artificial intelligence to analyze enrollment documents and speed verification for student registration.
Assistant superintendent Bowser explained the tool’s purpose: to compare parent-entered data against submitted documents (birth certificates, utility bills, immunization records) and reduce manual workload for enrollment staff. "It uses artificial intelligence to be able to compare what the parent types in... to make sure that that information actually matches correctly," Bowser said.
Board members asked whether student data would be stored by the vendor. Bowser replied, "Their system will operate just like it'll operate in tandem with our student information system... it'll have the kiddos' data and information, but we've... signed... have all the same precautions associated with it." The district noted other Oklahoma districts have used the product; staff said contracts and standard data-protection measures are in place.
The board moved, seconded and approved the purchase/implementation of Edulize. No extra conditions for additional public reporting on the vendor’s data-handling were recorded in the meeting minutes.
