Great Valley SD staff recommend Infinite Campus as new student information system; board to vote next week
November 11, 2025 | Great Valley SD, School Districts, Pennsylvania
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Administrators recommended that the Great Valley School District adopt Infinite Campus as its new student information system, replacing Skyward, and scheduled a formal vote for the next business meeting.
Dr. O'Toole summarized the procurement process, saying seven vendors responded to the district's RFP and two finalists provided in-person presentations to staff in late September. He told the board the district used staff evaluations and cost analysis to narrow options and that "Infinite Campus by far was the most" from a user-interface and functionality perspective compared with the district's current Skyward system, which the district adopted in 2006 and expects to lose vendor support by 2028.
The proposed contract listed on the agenda covers a three-year term beginning Dec. 1, 2025, through June 30, 2029. Dr. O'Toole described an implementation plan that would include a kickoff meeting (targeted for Nov. 20 if the board approves), data conversion, training for staff by role and parent communications, and priority work with high school staff to support course request workflows. He said Infinite Campus has experience migrating districts from Skyward and that the vendor’s project manager assigned to the district has done similar work before.
Board members asked whether kindergarten and next-year registrations would be done in Skyward and migrated or created directly in Infinite Campus; Dr. O'Toole said the district would work with Infinite Campus to determine whether online registration for the 2026–27 school year could begin in the new system. He also confirmed that families and students would have a mobile app, while staff would use the web interface.
Several board members asked about cost comparisons and licensing over time. Dr. O'Toole said staff performed an "apple-to-apple" comparison that considered hosting (cloud vs. on-premises), special education modules and yearly licensing and concluded Infinite Campus offered the best balance of features and long-term value. Detailed cost figures were included in the packet materials and will be available for questions at the upcoming vote.
No formal action was taken at the work session; the district will place the Infinite Campus contract on the agenda for a vote at the next meeting. If approved, administrators said the district would start implementation work immediately with data conversion and staff training steps ahead of the 2026–27 school year.
Dr. O'Toole summarized the procurement process, saying seven vendors responded to the district's RFP and two finalists provided in-person presentations to staff in late September. He told the board the district used staff evaluations and cost analysis to narrow options and that "Infinite Campus by far was the most" from a user-interface and functionality perspective compared with the district's current Skyward system, which the district adopted in 2006 and expects to lose vendor support by 2028.
The proposed contract listed on the agenda covers a three-year term beginning Dec. 1, 2025, through June 30, 2029. Dr. O'Toole described an implementation plan that would include a kickoff meeting (targeted for Nov. 20 if the board approves), data conversion, training for staff by role and parent communications, and priority work with high school staff to support course request workflows. He said Infinite Campus has experience migrating districts from Skyward and that the vendor’s project manager assigned to the district has done similar work before.
Board members asked whether kindergarten and next-year registrations would be done in Skyward and migrated or created directly in Infinite Campus; Dr. O'Toole said the district would work with Infinite Campus to determine whether online registration for the 2026–27 school year could begin in the new system. He also confirmed that families and students would have a mobile app, while staff would use the web interface.
Several board members asked about cost comparisons and licensing over time. Dr. O'Toole said staff performed an "apple-to-apple" comparison that considered hosting (cloud vs. on-premises), special education modules and yearly licensing and concluded Infinite Campus offered the best balance of features and long-term value. Detailed cost figures were included in the packet materials and will be available for questions at the upcoming vote.
No formal action was taken at the work session; the district will place the Infinite Campus contract on the agenda for a vote at the next meeting. If approved, administrators said the district would start implementation work immediately with data conversion and staff training steps ahead of the 2026–27 school year.
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