Alva Airport Board asks manager to draft policy to limit fuel purchases for delinquent accounts and to inventory leases

During agenda item 8 the Airport Manager asked the board for authority to curb ongoing charges to delinquent accounts and to have the board approve a written policy. "I'm asking that I get approval... to be able to lock them out as a manager side to not be able to purchase fuel," he said, explaining that some accounts have accrued thousands of dollars in unpaid fuel and rent.

Board direction and rationale: Board members said a written policy is preferable to ad hoc discretion and recommended reviewing other airports' policies. One board member suggested a draft be circulated for comment and that the manager could call a special meeting if a policy was required before the next regular meeting.

Leases inventory: The manager acknowledged many formal hangar and ground lease documents are outdated or missing and committed to matching leases to structures. He set a target to have that inventory ready by the January meeting: "I will have this by January meeting," he said.

Next steps: The manager will prepare a written delinquency policy for board review (target: within a week or by the next meeting), survey other airports for sample policies, and compile a full lease inventory to present in January. The discussion produced no formal vote; the manager said he would draft the policy and return it for board action.