Advisory board adopts management-plan addendum clarifying attendance and officer rotation

Summary

The Selma City Downtown advisory board approved changes to its management plan including a two-step attendance accountability process, separation of excused/unexcused absences, rotating officer positions, and a staff note that changing member terms to two years requires a municipal-code process through council.

The Selma City Downtown advisory board voted to adopt amendments to its management plan that add clearer attendance expectations, officer-rotation language and event participation requirements.

Jose presented proposed language to document a two-step accountability process: after two missed meetings staff will contact a member to confirm interest and clarify whether absences were excused or unexcused. The proposal also formalizes rotating officer positions (chair and vice chair) and adds a requirement that board members participate in at least two community events annually.

Jose told the board that extending board member terms from one year to two years would require an amendment to the municipal code and a public process through the city council; he said staff would prepare a formal staff report for council if the board chooses to pursue the change. After discussion, a member moved and seconded adoption of the management-plan additions. The board approved the additions by voice vote.

The board directed staff to include the change in the next staff report that will go forward to the council for any code amendments.