The Rawlins City Council voted Nov. 10 to award a $7,903,100 contract for the Edinburgh Street project and authorized the mayor to execute the agreement and the city manager to issue a notice to proceed.

City leaders said the approval included an addendum to correct clerical inconsistencies in the contract's paragraph numbering and to reconcile a discrepancy in the liquidated-damages amount shown in the bid materials versus the draft contract. "Liquidated damages are an important and material flaw within a contract," City Attorney Mayberry said, explaining the addendum aligns the contract text with the bid documents and summary.

The council motion, moved by Council member Singer and seconded by another council member, instructed staff to finalize the contract in a form approved by the city attorney and to issue a notice to proceed to the contractor, Kilgore Companies LLC doing business as Lewis and Lewis Inc. A utilities department staffer told the council the city has experience performing similar work during winter months and expected the contractor's equipment to manage frost conditions. "We've done it all winter long as utilities department," the staffer said; Attorney Mayberry added that contract clause 3.03(e) specifically addresses adverse-weather days and allows schedule adjustments for acts of God.

The council conducted a voice vote; Mayor Jacqueline Wells and the councilors present recorded affirmative responses and the motion passed with five yays. The meeting adjourned at about 4:36 p.m.

The addendum was described in the hearing as clerical only; no change to other material terms was reported. City staff said a preconstruction meeting is scheduled next week to discuss timing, frost-related contingencies and other implementation details.