At the staff agenda review, staff ran through several consent-agenda items that will be presented to the commission for approval.

Procurements and vendor renewals: staff introduced item 5c, a three-year renewal for Microsoft enterprise licenses procured through SHI under the state contract. During the review staff spoke multiple, inconsistent numerical figures while discussing the Microsoft contract and related line items; staff later characterized the renewal as a three-year agreement totaling approximately $687,000 (staff presentation included competing figures, and the precise total will be listed in the commission packet).

Infrastructure and equipment: staff described an annual purchase authorization to buy up to $100,000 in guardrails because of increased unit and installation costs (staff said previous years' authority was $65,000) and requested two John Deere backhoes to replace 11- and 14-year-old units. Staff also presented item 5i, a blanket purchase authority for water-distribution system components across multiple vendors estimated at about $280,000.

Interlocal and charitable additions: staff said item 5g is an interlocal agreement with the Florida Department of Transportation to continue gateway beautification (median and shoulder landscaping at the north entrance to the city). Item 5h would add Caring Hands of South Florida Corporation and Food for the Poor to the city's charitable-entity list.

Contract amendment and settlement: staff presented item 5j, an amendment to the demolition contract with Dantu Builders to include demolition of a newly purchased property on State Road 441 with a total amendment of about $75,000 (staff said demolition cost ~$59,000 plus permit and asbestos-related fees). Separately, staff and the city attorney described a negotiated settlement to close the long-running Johnson Controls citywide security upgrade: staff said Johnson Controls was substantially late on completion (roughly 700 calendar days overdue); liquidated damages were calculated at about $290,000 and the remaining contract balance was about $106,000. Under the settlement staff said the city would waive liquidated-damage claims and Johnson Controls would forfeit the remaining balance; the settlement includes a one-year maintenance warranty that would commence upon approval.

Budget amendment: finance staff briefly previewed the city's FY25 second budget amendment, noting an increase in total budget numbers presented in staff remarks (figures were spoken in the meeting and should be verified in the written packet); staff said the general-fund increase was about $3.6 million and that $2.7 million of that was for a land purchase.

Why it matters: these consent items affect city finances, capital-equipment readiness, right-of-way beautification, and contractor liability resolution. The Johnson Controls settlement ends a multi-year delayed project but includes tradeoffs that staff said should be noted.

Next steps: all items were presented as staff recommendations for approval at the commission meeting; no commission votes were recorded at the staff agenda review. The commission packet will include contract details, final dollar amounts and supporting documents.