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Vallejo HRC approves one-page community questionnaire and plans waterfront outreach
Summary
The commission unanimously approved producing a condensed front-and-back community questionnaire for distribution at the waterfront festival and to begin digitizing the form with a QR code and HRC email. Commissioners also agreed to seek brochures and badges to identify commissioners at events and to coordinate tabling logistics with city staff.
The Vallejo Human Relations Commission voted unanimously to move forward with a condensed community input questionnaire and to make the form available in both hard-copy and digital formats. Commissioners instructed staff to produce a one-page (front-and-back) version with a QR code and the commission email address so residents can submit input digitally after events.
Members discussed using the commission’s $1,000 allocation for outreach materials such as brochures and badges to improve visibility at public events. The commission approved allowing HRC flyers at the waterfront festival table and confirmed that no more than three commissioners should staff a table at any one time to avoid converting the outreach activity into a public meeting under the Brown Act.
Staff noted the city uses platforms such as Formstack and will check with IT about the active commission email account; commissioners suggested Google Forms as a simple initial digital option. The city manager’s office previously tallied survey responses when the commission used a similar card-based questionnaire; staff offered to coordinate data collection and reporting for the current questionnaire.
The motion to produce and distribute paper copies for the immediate waterfront event and to begin the digitization process carried unanimously. Staff will follow up on printing logistics, email account confirmation, and the timeline for Formstack/Google Forms deployment.
