Sheridan Public Works Director Hans Mercer recommended that the city award a $133,885 contract to David Loaden Construction Incorporated to replace the City Hall membrane roof, citing hail damage from Sept. 12, 2024, and insurer review of repair costs.

Mercer told the council the hail included some quarter‑sized stones that caused sufficient damage for the city’s insurance carrier to authorize replacement. He said the city received two bids and that the low bidder—David Loaden Construction—proposed $133,885. Mercer explained the insurer’s payout would be reduced by the city’s deductible and that the deductible is “quite high because of the value of the building.”

Mercer described technical reasons the project draws out‑of‑area contractors: membrane roofs require specialized installers and the job will involve removing numerous rooftop HVAC units. “We’re going to have to have a crane set up, pull the HVAC units off, … and then use that same crane to transfer materials up and down,” Mercer said, noting crane hours were a major cost component that increased the bid amount.

On the local market question, Mercer said many local roofing contractors declined to bid because they remain engaged in other hail-damage work. He said the city held a pre‑bid with about five contractors in attendance but ultimately received only two bids for this project.

Mercer said the replacement will include thicker insulation and raised curbs to meet code, which he said will improve energy efficiency. He said the work will likely be scheduled for spring or early summer to reduce heating impacts while HVAC units are removed.

The study-session transcript records Mercer’s recommendation but contains no formal motion, mover/second, or roll-call vote on the contract award. The council acknowledged Mercer’s presentation and moved on to the next agenda item; a final award or vote was not recorded in the study session.