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Salem Lakes board approves fire station upgrade, audit and maintenance contracts; tables purchasing policy
Summary
At its Oct. 30 meeting the Salem Lakes Village Board approved a revised contract for Fire Station No. 4, a $28,000 audit contract with CliftonLarsonAllen, a 2026 grass-cutting contract with Hometown Lawn Care and adoption of an FMLA personnel policy; the board tabled a proposed purchasing policy.
The Salem Lakes Village Board approved several operational contracts and ordinances at its Oct. 30 meeting, while tabling a proposed purchasing policy for further work.
The board approved a revised agreement for Station No. 4 with Share Construction after staff said inspections and scope reductions lowered estimated costs from an earlier ~$88,000 figure. The agenda listed a revised total of $54,327, while the presenter later stated a calculated total of $54,003.27; trustees voted to approve the revised contract (motion, second; voice vote, motion carries).
Trustees also approved a professional services contract with CliftonLarsonAllen LLP to perform the village’s fiscal-year 2025 audit for $28,000. Trustees noted CLA was the village’s auditor in 2024; the 2024 total expenditure for CLA was reported as $25,700.
Public works presented RFP results for 2026 grass-cutting services; Hometown Lawn Care Inc. submitted the lowest responsive proposal and staff recommended awarding multiple mowing contracts included in the 2026 budget. Trustees asked staff to ensure contract language requires functioning safety guards on equipment; staff said safety requirements were included in the RFP. The board approved the Hometown Lawn Care contract.
In human resources business, trustees adopted an FMLA policy to add federal and state leave rules and a request form to the personnel handbook (the village requires the policy because it has over 50 employees). The board noted a larger personnel handbook revision is planned next year.
The board voted to table a proposed purchasing policy that would add purchasing thresholds, with the chair saying the policy requires further cleanup before resubmission.
The meeting also approved routine minutes from the Oct. 21 meeting.
What’s next: budget and contract implementation tasks are expected to continue as staff executes the awarded contracts; the purchasing policy will return to a future meeting after revisions.
