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Treasurer outlines $161,000 financial software purchase; council backs advertising for software and wage-study funds
Summary
County finance staff presented a plan to purchase new financial software (software license $161,000; 2025 initial fees ~$58,003 and annual maintenance about $53,000) and the council agreed to advertise the budget and to pursue a $60,000 wage-study contract to support classification and pay decisions.
Dubois County treasurer and finance staff presented a proposal to modernize the county’s financial management system. The project price cited on the proposal was $161,000 for the software, with a 2025 payment obligation of roughly $58,003.45 to set up and convert data and an annual maintenance charge of about $53,000 thereafter. Staff said the county will run the new system in parallel with legacy systems during conversion and that the first-year maintenance fee would be prorated if implementation begins mid-year.
"...we would only in 2025, would you we would only pay $58,003.45," the treasurer said while explaining conversion and prorating arrangements. After a discussion about long-term administrative benefits and short-term costs, the council agreed to advertise the project in the budget process (advertised amount discussed at $257,500 to cover initial year costs and contingencies) so contracts could be finalized in 2025 if the plan proceeds.
The council also reviewed and signaled support for a wage-study contract (Wagner, Furman & Shealy) with a not-to-exceed budget of $60,000 to update classification, pay bands and longevity/point systems; council members said the study would provide data needed to evaluate staffing and pay decisions requested elsewhere in the meeting.
What happens next: staff will proceed with advertisement and schedule vendor demonstrations; if the county signs a contract, staff said they would run parallel systems during conversion and return to council with implementation timelines and budget detail.
