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Pendergrass City work session advances sweeping purchasing-policy rewrite, flags $25,000 approval threshold
Summary
City staff presented a draft purchasing policy that clarifies dollar-threshold calculations, conflict-of-interest disclosures, local-vendor preferences and change-order limits; council asked for notification when purchases approach the $25,000 approval threshold and for clearer documentation of vendor outreach.
Pendergrass City officials on Feb. 11 reviewed a draft overhaul of the city’s purchasing policy that would redefine how dollar thresholds are calculated, formalize conflict-of-interest disclosures and create new rules for local-vendor preference and change orders.
At the work session, Speaker 2 (city official) said the draft changes references from "mayor" to "mayor/city manager" so future hires could exercise purchasing authority. "I changed mayor to mayor slash city manager," Speaker 2 said, explaining the edit was meant to avoid re-amending policy if the city later hires a manager.
The draft would base a procurement dollar threshold on the total amount spent with a single vendor in a fiscal year to prevent repeated small purchases from being treated as separate, lower-value transactions. Speaker 2 described the revision as a means to prevent “split purchases” and to ensure consistent review…
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