The North Penn School District Finance Committee voted to renew its copier contract with Frasier for five years under the CoStars purchasing agreement, after hearing that the vendor will refresh machines across district buildings and work with staff on settings to curb color printing costs.

Mrs. Hauser, the district finance staff member presenting the item, described the district’s procurement history with Frasier and said the 2010 and 2020 RFP processes both resulted in Frasier being selected. She told the committee the refreshed lease will increase some lease payments but that Frasier has provided an analysis and will assist the district in reducing overall copier spending through a combination of machine swaps, defaulting to black‑and‑white, and printer controls.

Hauser said the upcoming swap will refresh machines across the district’s 23–24 buildings during mid‑December to mid‑January as part of the end‑of‑lease refresh cycle. “We will be moving some high‑speed color copiers out and putting some low‑speed color copiers in to try to push people to black and white,” Hauser said, adding that elementary schools print substantially more in color than other buildings.

Board members asked about potential classroom impacts and transition pain from changing vendors and machines. One board member who works in an elementary school said staff are typically advised to avoid the color printer, and another member who said they had been a high‑school principal during a prior vendor switch noted that initial operational adjustments can be more disruptive than reduced copier speeds.

The renewal was brought to a vote and approved by voice vote; committee members did not record a roll‑call tally. The committee instructed staff to proceed with the renewal while implementing default settings and backend controls to reduce color printing and attempt to keep the contract cost neutral.

Frasier’s tariff‑related price pressures were discussed; Hauser noted lease payments could increase by roughly 20% driven in part by tariffs and explained that the district will receive refreshed equipment at the end of the existing lease term.

Next steps: staff will coordinate the December–January equipment refresh and implement printer defaults and controls to reduce color printing in classrooms and offices.