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Elko County creates Treasurer Technology Fund and awards microfiche digitization contract to US Imaging
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Summary
Commissioners approved a state‑required Treasurer Technology Fund (Resolution 2025‑33) established under AB133 (2025) to hold excess tax‑sale proceeds, and authorized a microfiche digitization contract with US Imaging citing continuity with existing retrieval software; the board also authorized staff use of capital funds to cover a small bid gap.
The Elko County Commission voted to create a Treasurer Technology Fund under state law (AB133 of the 2025 legislative session) and approved awarding the county’s microfiche digitization contract to US Imaging.
Cheryl Paul, the county recorder/treasurer representative, explained the statute requires a separate fund line for excess proceeds from tax‑sale actions and described the accounting mechanics and annual reporting obligations under NRS 361.6103. "If a parcel were to sell for $75,000 and has $5,000 in taxes owing, the excess proceeds is $70,000... the county receives $1,300 under NRS 361.6103," Paul said and described how the remaining proceeds flow into the new fund per AB133.
Paul also presented two bids to digitize microfiche records for tax receivables. She said US Imaging’s bid was higher than an alternative but that continuity with the county’s ImageXpress retrieval workflow and prior performance justified the selection. Commissioner (speaker 9) moved to award US Imaging and noted capital funds were available to absorb the $644.92 difference; the motion carried.
Commissioners discussed how the new fund will be a separately tracked line item (not a separate bank account) and will be used for eligible technology purchases recommended by the treasurer; some commissioners expressed concern that the statute reduces commission discretion over those proceeds, but staff said the law requires the separate fund and an annual report to the commission.
What’s next: the treasurer will report to the commission annually on amounts placed in the technology fund and request approvals for eligible purchases from that fund as projects arise.
