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Board reviews grant spending and reimbursements for Impact Aid, Carl Perkins and Johnson O—Malley
Summary
Trustees sought clarification on low year-to-date expenditures and carryover mechanics for Impact Aid, Carl Perkins and Johnson O—Malley funds; finance staff explained reimbursement timing, carryover use for student support (caps/gowns, supplies, Navajo-language curriculum) and the need for requisitions to meet reimbursement windows.
Board member Aspis asked the finance team for detail on Impact Aid, Carl Perkins and Johnson O—Malley (JOM) accounts after noticing low reported revenues and small expenditures for the current period. Finance staff and district leaders explained that those funds operate on a reimbursement basis: the district initially spends operational funds and then submits requests for reimbursement (RFRs) to the Public Education Department, a process that can lag by two to three months.
Staff said Carl Perkins awards for the district total roughly $102,680 and that a redistribution occurred to align a previously salaried position to an approved pathway; redistributed funds were used for CTE support in middle schools, student travel and supplies. Dr. Melinda Begay and other staff described JOM carryover spending focused on cultural programming, Navajo language supplies and graduation caps and gowns; some line items show minimal current-period expenditures because the district uses carryover funds or is awaiting reimbursement.
Trustees asked for continuing oversight and timely reporting. The board moved to approve the financial report (the item pulled from the consent agenda) and recorded a vote in favor. Members asked staff to provide routine written follow-ups on reconciliations and reimbursement timing to avoid surprises.
