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Seaside commission unanimously OKs shifting ball-field repair costs into urban renewal fund
Summary
The Seaside Improvement Commission voted unanimously to move $12,622 in parking-lot repair costs for the Mulrohana Ball Field from the city general fund into the Southeast Seaside Urban Renewal Fund, after staff said the expense resulted from contractor staging damage and should be borne by the urban renewal project account.
The Seaside Improvement Commission voted unanimously to move $12,622 in parking-lot repair costs for the Mulrohana Ball Field from the city general fund into the Southeast Seaside Urban Renewal Fund.
City staff reported that the repair followed damage caused when a contractor staged heavy equipment on the north end of the ball-field parking lot during construction of the Coho Culvert project. Staff told the commission that contract documents conflicted about the authorized staging location; the plans labeled the lot as a staging area while other project documents directed the contractor to use the Public Works yard. After attempts to recover costs through dispute resolution and consultation with the city attorney, staff concluded that litigation costs would exceed the likely recovery and authorized the repairs. Speaker 5 reported the final repair bill as $12,622.
Speaker 3, the presentation lead, summarized the Coho Culvert project's finances: an original budget of about $1,200,000 and a final cost near $1,000,029, funded largely by roughly $640,000 in grants and about $390,000 from the urban renewal agency. Staff said the project came in substantially under budget and that the remaining savings were available to cover the parking-lot repair.
At the meeting, Speaker 6 moved to transfer the expense into the Southeast Seaside Urban Renewal Fund; Speaker 2 seconded. Commissioners discussed minor discrepancies in slide math and asked about the fund balance and the timing of property-tax receipts. Speaker 4 estimated the urban renewal fund balance to be in the ballpark of $1,500,000 as of the end of the last fiscal year and noted the audit had not yet been received. Staff said it would provide an up-to-date balance as of June 30.
The motion passed by voice vote. The commission did not record individual roll-call votes in the transcript; the chair noted the motion was carried unanimously by those present.
Next steps: staff will reflect the transfer in an amended year-end budget entry and follow up with the commission via email with the exact fund balance and any audit information.
