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Ysleta ISD audit office reports expanded campus coverage, hotline activity
Summary
Internal audit officer Amy Sanchez told the board the office completed eight additional campus audits and has 12 more in progress; she reported nine calls to the fraud/abuse/waste hotline and described audit focus areas including special education documentation and cash handling.
Amy Sanchez, the district's internal audit officer, gave the board a quarterly update on the internal audit program, saying, "From our 2025 plan, we have completed 8 additional campus audits." Sanchez said another 12 campus audits and three non-campus audits are currently in progress and that the office continues follow-ups on prior findings until issues are implemented.
The presentation outlined standardized campus procedures — "we look at special education, documentation compliance, and cash handling," Sanchez said — and described a different, risk-based approach for non-campus audits. She told trustees the office is handling data-heavy projects such as an attendance audit and estimated larger audits can require roughly "500 hours." Sanchez also noted the district's fraud, abuse and waste hotline has generated nine reports since the last update, one reviewed as not fraud-related and eight under review.
Board members asked about documentation of special education services; Sanchez said auditors compare students' individualized education plans with the documentation on file to confirm plans are followed and that progress has improved after collaboration with SPED leadership. "We've worked pretty closely with Dr. Chacon and Mr. Medina and the SPED department and have really actively worked at making improvements on documentation," she said.
Trustees also questioned audit timing and methodology. Sanchez described a recurring internal process of reassessing priorities "at least once or twice a year" and using follow-up reviews until issues are fully implemented. The board did not take formal action on the audit update; Sanchez said the office will continue audits and return with follow-up results as items move toward implementation.
The presentation was followed by routine agenda business. The district did not publish any specific new policy changes during the update; Sanchez recommended continued enforcement of documentation standards and regular follow-up reviews.
