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Houston County legislative body approves Resolution 29-2026 to correct fund balance and finish ARPA projects
Summary
Houston County approved Resolution 29-2026 in a special call meeting to transfer funds from Fund 101 to Fund 172, correcting a duplicated encumbrance flagged by the comptroller and enabling payment on several ARPA-funded projects; members raised concerns about late notice and resolution wording before voting yes by roll call.
Houston County's legislative body approved Resolution 29-2026 during a special call meeting to move money from Fund 101 into Fund 172 to correct a duplicated encumbrance and allow the county to finish multiple ARPA-funded projects, county staff said.
Rachel (staff member) told the body, “We received notification from the comptroller's office about our budget submission. The approval [is] conditional upon the following…,” and explained that a pulled purchase order produced a duplicated encumbrance that left Fund 172 with a negative running balance. She said the resolution would “move those funds from 101 to 172 so our fund balance is corrected.”
The comptroller's conditional approval, Rachel said, requires a corrected final budget entry to be on file within the agency’s review window; she told members the county had about 45 days from receipt to secure final approval. Rachel also identified two outstanding project disbursements — $100,000 and $150,000 — that contributed to the fund-balance problem and said several large ARPA projects remain in progress.
The motion to approve the resolution was offered by Speaker 4: “I make a motion that we approve resolution 29 dash 20 26,” and seconded by Speaker 2. During debate, Speaker 6 questioned the timing and distribution of meeting materials, asking why the resolution packet had not been sent in advance so members could review it. Speaker 5 also raised a procedural concern about the resolution's wording, saying the document combined special-call language with language for a regular session and recommending an edit.
Rachel responded that she had received the comptroller's notice late and had been working to correct the accounting and encumbrance entries before the deadline. She said she had worked with audit staff and could have produced a budget amendment but was advised to submit a final corrected budget package instead.
After brief discussion and an amendment to the resolution's wording to reflect the special session, the clerk called the roll and members voted in the affirmative. The presiding officer announced, “Motion passed.”
Votes at a glance Resolution 29-2026 — Outcome: approved (motion passed by roll call). Roll-call responses recorded by the clerk included affirmative responses from William Agee, Stephanie Smith, Randall French, Steve Hall, Glenn Baggot, Carrie Ross, Howard Spurgeon, Vicky Reedy, James Holly, Chris Fitz, Fred Richardson, Carol Carey, and Robert Parson (all recorded as voting yes in the transcript).
The meeting concluded shortly after with Speaker 4 moving to adjourn; the body voted and the presiding officer adjourned the special call meeting.
