Council unanimously approves municipal court software contract with Tyler Technologies
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Summary
Council voted unanimously to authorize the city manager to execute a municipal court software contract with Tyler Technologies, using a Sourcewell cooperative purchase that yields a 10% discount; funding was included in the adopted FY25-26 budget and implementation is estimated at $151,000.
The McMinnville City Council unanimously approved Resolution 2025-63 authorizing the city manager to execute a municipal court software contract with Tyler Technologies Inc.
Court Supervisor Jason Carbajal presented the proposal, saying the software would improve financial collections, case management, and automated processes for the municipal court. Carbajal said the procurement used a Sourcewell cooperative purchasing contract that provided a 10% discount from the listing price.
"This agreement will provide us with a 10% discount from the listing price by going through that," Carbajal said. Finance Director Katie Henry confirmed the purchase follows ORS 190 cooperative procurement rules and that staff reviewed the RFP and quotations to ensure compliance.
The project is included in the adopted fiscal year 2025'26 budget with an initial implementation estimate of $151,000; the council discussed whether remaining funds would be carried to the next year for annual maintenance or budgeted through the standard process. City staff said funding and ongoing annual fees will be addressed during the upcoming budget process.
Councilor Chenoweth moved to adopt the resolution; Councilor Payne seconded. The roll-call vote was unanimous with the mayor announcing the resolution passed with all in favor.
The council recorded no dissent and the resolution passed 6-0. The clerk recorded the vote and the city will return a signed contract consistent with the cooperative purchasing agreement. Staff said implementation work is already underway and procurement documentation and integration planning were in progress.
