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Child nutrition director tells Lancaster ISD board new controls fixed prior audit weaknesses; counting-and-claiming accuracy remains key focus
Summary
Director Kimbrough reported increased participation, new vehicles and an expanded child nutrition team, and described strengthened counting-and-claiming and reconciliation processes after prior audit findings; staff cited an example where Mosaic showed 90,711 meals rung up that had to be reconciled with invoices.
Kimbrough, the district's child nutrition lead, gave trustees a detailed update on program operations, compliance and corrective actions taken after prior findings.
"Counting and claiming — this is where your audit starts. If you do not pass counting and claiming, you fail the audit," Kimbrough said, describing new systems to reconcile point-of-sale (Mosaic) counts with invoices from service providers and commodity credits from USDA.
Kimbrough said the department expanded staff from 1–2 to five employees with defined roles (program oversight, procurement/compliance, kitchen compliance, technology/POS support and a coordinator for counting and claiming); the district has received two vans and one SUV for child nutrition operations. He described weekly and monthly reconciliation processes, manager edit reviews to catch double-taps, and monthly review meetings with SFE and Region 10; he emphasized that accurate documentation is required to avoid federal findings.
As an example, he said Mosaic had a September count of 90,711 students rung up, while the invoice from SFE had different numbers; staff now require matched documentation before the claim is submitted.
Board members thanked staff for the added detail and asked questions about high-school participation rates; Kimbrough explained older students have off-campus options and participation forecasting is based on historical averages. No formal board action was taken at the work session.
