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Committee approves KSA programming and visioning for proposed Bank of America building purchase
Summary
Rutherford County staff recommended Klein, Sweeney & Associates (KSA) after an RFQ review; the committee approved a no-cost programming and visioning contract that includes a clause (section 11.2) stating the architect receives no compensation if the county declines to proceed beyond programming.
Rutherford County’s purchasing committee approved a recommendation from property management to select Klein, Sweeney & Associates (KSA) from an RFQ for architectural services related to the county’s potential purchase and reuse of the Bank of America building.
Property-management staff told the committee the RFQ evaluation found all four firms met minimum qualifications but that property management’s vote recommended KSA. Staff said KSA has agreed to provide programming and visioning at no charge for the county "so y'all can make informed decisions" and read a contract provision describing payment contingent on county decisions. As staff (S7) read aloud, "in the event the county elects not to proceed beyond the programming and visioning phase of the project, the architect shall be entitled to no compensation whatsoever." The provision was presented as a protective modification should the county choose not to buy or renovate the building.
Commissioners discussed statutory selection requirements (statute 124107) and the next steps: property management will review inspection reports beginning Nov. 20 and the project would move through committee review before the full commission considered funding and purchase decisions (a commission meeting on Dec. 11 was referenced). Staff and the county attorney/staff noted that multiple commissioners may attend an informational briefing so long as they do not deliberate outside public meeting rules; the county attorney/staff said receiving inspection reports and asking questions is permissible but deliberation must occur in a public forum.
A commissioner moved to approve the contract as presented; the motion was seconded and passed on a roll-call vote. Staff said the programming and visioning phase will proceed with the firm’s work and that any later design or construction work would require further committee and budget approvals.
The committee’s decision approved the programming and visioning agreement subject to later funding and formal procurement steps for any subsequent phases.
