FLVS board previews December agenda, including proposed Kaltura multimedia contract and contract spend authority reviews

The Florida Virtual School Board of Trustees met in an agenda review workshop on Nov. 12, 2025, to prepare items for its Dec. 2 quarterly meeting. Dr. Algaze, presenting the leadership team's proposed agenda, said the meeting will seek approval of minutes, include a public comment period, a CEO report, quarterly financial and foundation reports, and several consent and discussion items.

Joanne Serra, senior director of procurement and contracting, reviewed two consent‑agenda contract items the board is being asked to consider. The first, agenda item 5.1, would authorize a new three‑year contract with Kaltura Inc. to provide multimedia distribution and streaming services for video and audio assets embedded in FLVS courses. "This contract was originally awarded in 2015 by RFP," Serra said, and staff recommended using a technology exemption under the Florida Administrative Code for the Florida Department of Education to avoid the large resource burden and potential disruption of migrating course media to a new platform. Serra stated the initial three‑year term would total $328,135.74, with an estimated $110,000 for each optional one‑year renewal.

Serra also outlined a standard request to monitor or increase spend authority on several items that may appear on the consent agenda: additional overflow hotel space for the 2026 professional learning conference (staff asked that Universal Hotel Venture Group be included as a potential vendor), continued IT staff augmentation procured via Department of Management Services awards (the current authority was cited at approximately $3,500,000 per fiscal year, which staff expects to fully utilize), and a pending Zoom renewal that could exceed prior authorization because of expanded webinar use. Serra said these items were being monitored and no final contract increase was approved during the workshop.

Dr. Algaze listed additional consent agenda items to appear on the December agenda: the FLVS out‑of‑field plan (to ensure compliance with Florida statutes, Department of Education rules, and FLVS policy), the reappointment of Monet Nathaniel to the FLVS Foundation board of directors, the FLVS quarterly staff data report for Q2, and disposal of fully depreciated or noncapitalized assets in accordance with Florida statutes. He also said the board would be presented with Fiscal Year 2025‑26 budget amendment No. 2 (second quarter) and several policy revisions and repeals for first reading, with Cara Chastain, deputy general counsel, slated to review policy changes at the December meeting.

Board members offered brief closing comments. Erin Huntley quipped, "I would just like to recommend that all meetings are 12 minutes long." The chair reminded trustees they would reconvene at 10:00 a.m. later the same day for a special meeting. A motion to adjourn was made and seconded; the board conducted a voice vote and the workshop ended.

What happens next: the full consent agenda, contract approvals and any requested spend authority increases, the budget amendment and policy items will be posted for the Dec. 2, 2025 quarterly meeting and reviewed publicly at that meeting. Where relevant, staff will present supporting documentation and contract language for trustee consideration.