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Board approves tutoring subscription, calendar software renewal, janitorial extension, bond authorization and acoustic work
Summary
At its Oct. 27 meeting the Indianapolis Public Library Board approved multiple resolutions: an annual Brainfuse tutoring subscription, a two‑year Communico calendar/reservation renewal, authorization related to a 2025–26 bond issuance, a one‑year janitorial contract extension with Camacho and a $198,000 construction award for acoustic panels at the
The Indianapolis Public Library Board of Trustees approved multiple resolutions during its Oct. 27 meeting. All motions described below were moved, seconded and approved by roll call unless noted.
Brainfuse online tutoring and job assistance (Resolution 42‑2025) The board approved an annual subscription to Brainfuse, an online tutoring and job assistance service, with staff noting bilingual support and a job assistance module. The contract was presented as $85,000 per year with a planned start date of Nov. 1. The finance committee recommended approval and the board approved the resolution by roll call.
Communico calendar and reservation software renewal (Resolution 43‑2025) The board approved a two‑year renewal with Communico for the library’s online calendar, study‑room reservations and the Communico Core analytics backend. Staff said the renewal supports ADA‑related improvements and aligns with a planned enterprise web platform roadmap. The quoted annual cost is $53,434 (two‑year total presented in materials as $106,464); the board approved the renewal.
Bond authorization for 2025–26 capital maintenance (Resolution 44‑2025) Trustees authorized issuance related to bonds to provide funds for the 2025–26 multifacility long‑term capital maintenance and equipment update project. Presentation materials cited a principal amount of $15,000,000 (not to exceed $18,000,000 including interest). The finance committee had reviewed and recommended approval.
Janitorial contract extension with Camacho Facilities Services (Resolution 46‑2025) The board approved a first addendum extending the janitorial services contract with Camacho through Jan. 31, 2027, at no price increase. Staff said Camacho is Indianapolis‑based, city‑certified MBE and will self‑perform up to 100% of the work. Estimated average annual cost cited in presentation materials is approximately $1,620,000 and funding is in operating fund 101.
Fort Bend acoustic remediation construction award (Resolution 47‑2025) The board approved awarding construction services to Gillette General Contractors, Inc., for acoustic panels at Fort Bend branch at an awarded cost of about $198,000. Staff explained that the award exceeds an initial estimate of $120,000 and will be funded from bond fund 485 (savings from other projects). Presenters said ceiling/wall panels are intended to reduce sound travel in a large two‑story space; trustees asked whether further measures (e.g., partial walls around active children’s space) might be required later if panels don’t achieve desired results.
Other routine approvals Trustees also approved the treasurer’s third‑quarter report (filed for audit) and a confirmatory resolution covering finance, personnel and travel matters (Resolution 48‑2025). The board approved minutes of the Sept. 22, 2025 meeting.
Votes and roll‑call notes The meeting record shows each motion carried and roll calls in the transcript recorded individual trustee responses ("approved"). The presentation materials note finance committee and facilities committee recommendations for the items above.
Ending: Staff will proceed with contract execution and project procurement as approved; members asked for follow‑up reporting on the Fort Bend acoustic performance after installation and for continued coordination of IT vendor planning with an enterprise web roadmap.
