MTA awards on‑call maintenance contracts to three vendors with $15M ceiling, DBE goals

The Nashville MTA Board approved three indefinite‑delivery/indefinite‑quantity (IDIQ) on‑call maintenance and repair contracts to support facility and infrastructure work, with a combined ceiling authorization of $15,000,000 over a three‑year base term and optional extension years.

Patrick Hester presented MA25047 and explained the contracts prequalify experienced contractors for rapid response to a broad scope of work (civil, roofing, electrical, mechanical, plumbing and similar projects). The procurement received three competitive proposals: BC Mason Group, MMP Services and Norwood Properties. Staff recommended awarding to all three firms; each contract carries a $5,000,000 ceiling and a DBE participation goal of 12%.

Staff said the IDIQ structure is intended to reduce repetitive procurements and speed small and medium projects. Task orders will be competed among the three prequalified contractors and firms will be paid based on actual task orders issued; the $15 million authorization is a ceiling, not a guaranteed payment. Staff noted projects over $300,000 will be brought back to the board for approval.

Board members asked about vendor specialization, how task orders would be assigned and whether awarding three vendors could create competition concerns; staff said the approach provides flexibility and that different firms bring different capacities — some are better for larger projects, some are building capacity. One board member recused from the vote because of a personal relationship with the owner of BC Mason Group; another moved and seconded the motion, and the board approved MA25047 with the recusal and an abstention recorded.