The Open Space Conservancy Trust on Oct. 16 approved the minutes from its July 17, 2025 meeting by roll-call vote after trustees debated whether to supplement the trust's action-style minutes with automated transcription and summarization tools.

Trustee Hildebrandt urged the trust to consider using an automated service to generate fuller meeting summaries, saying, "I found a package called Nata dot a I that does a very good job of providing a transcription. It seems to use AI ... it also provides a very nice summary." Vice chair Carolyn Brissett said the shorter action minutes captured the key points but suggested that a link to a fuller transcript or summary could be provided to members of the public who want more detail.

City staff conducted the roll-call vote. The transcript records the following votes: Trustee Hildebrandt — Aye; Trustee Poore — Aye; Council liaison Becker — Aye; Vice chair Brissett — Aye; Chair Hillary Ate — Aye. The motion to approve the July 17 minutes was recorded as approved.

Trustees did not adopt a formal policy at the Oct. 16 meeting to change minute-taking practice; the discussion centered on whether staff could provide additional, linked material (for example, machine-generated summaries) to supplement the official action minutes.

The trust’s next regular meeting is scheduled for January 2026, when trustees will finalize the annual report to council and the 2026 work plan.