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Committee seeks itemized costs after CN3 flags 33 priority‑1 school maintenance issues; staff negotiated three‑year chiller preventive‑maintenance contract
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Summary
CN3 identified 33 priority‑1 issues across four schools with a summary figure of $467,219; committee requested an itemized line‑by‑line cost breakdown and competing vendor pricing before recommending board approval. Staff also reported negotiating a three‑year chiller and cooling‑tower preventive maintenance contract for $43,110 with no increases.
District facilities staff told the facilities committee on Oct. 21 that an outside contractor, CN3, inspected four schools (excluding the high school because of the planned renovation) and identified 33 priority‑1 issues producing a summarized cost figure of $467,219.
Committee members pressed staff for a detailed itemized list showing the cost per issue. Facilities staff said CN3 had provided a target summary and that the district is awaiting an itemized breakdown to enable comparison shopping. "I just don't want to lump some number coming to for approval to the board and saying, I feel comfortable with this. I don't until I see the individual breakdown," a facilities presenter said during the meeting.
Members asked whether a second, independent assessment would be commissioned for high‑cost items; staff said they intend to obtain competing bids for items that exceed a staff threshold and noted the district's internal capacity includes one entry‑level AC technician while the district continues to use established outside diagnostic vendors (examples named during the meeting) for complex work.
On preventive maintenance contracting, staff reported negotiating a flat three‑year contract for maintenance of the district's three chillers and cooling towers for a total of $43,110 with no increases over the contract term. The contract, staff said, specifies spring and fall service visits and tasks intended to extend equipment life and improve performance.
Staff also described chiller ages: the SRS chiller is relatively new, while others at the high school are 20–25 years old. Staff gave a high‑level replacement estimate during discussion —not a formal bid— that a single chiller could be in the range of $50,000–$55,000, and a paired replacement could be roughly double; committee members asked staff to confirm replacement costs with vendors before project approvals.
No formal board action was recorded at the committee meeting; staff said they would return with the CN3 itemized list, competing vendor pricing for major items and recommended next steps for board consideration.
