Machesney Park committee adds finance director to mobile-device policy after bank merger

Machesney Park's Administration Finance Committee on Oct. 20 approved a revision to the village's standard operating procedure for mobile devices that designates the finance and HR director as a position requiring a village-provided mobile device for business outside normal hours, and forwarded Resolution 73 R 25 to the village board with a positive recommendation.

The committee voted by voice after a staff report from Shannon Hansen, the village's finance and HR director, who said the change responds to Illinois Bank and Trust's recent merger with UMB Bank. Hansen told the committee that under the village's prior Positive Pay process, the bank sent an exception list once in the morning and the village had until about 11 a.m. to approve or deny payments. After the merger, the UMB process requires real-time exception processing throughout the day until 5 p.m. Monday through Friday (including holidays), with decisions submitted by 7 p.m. the same day. Staff recommended adding the finance and HR director to the list of positions provided mobile devices so that an authorized employee can respond outside normal work hours without using a personal device.

Committee members recorded a motion to approve Resolution 73 R 25 and a second; after no discussion the chair called for a voice vote and recorded all in favor. The chair said Resolution 73 R 25 will be placed on the Nov. 3 village board agenda with a positive recommendation.

At the same meeting the committee approved the Oct. 6, 2025 minutes and a voucher warrant totaling $660,727.33; both items were forwarded to that evening's board meeting with positive recommendations. No public comment was recorded before the committee adjourned.

The record includes a note that the resolution record "sunset that evening" at 04:47; the committee did not elaborate on the meaning of that time in the transcript. The clerk who took roll was not named in the meeting record.