Stephens County approves invoices, including ProVision Flock cameras and tax assessor server upgrades; $2,427 transferred from contingencies

The Stephens County Board of Commissioners approved a set of invoices that included a one-year renewal for Flock license-plate cameras, fuel purchases and a capital purchase for tax assessor server and workstation upgrades.

Staff described four invoices: ProVision for $23,100 for an additional year of Flock cameras for the sheriff's office; two Acre Oil invoices for diesel ($11,384.92) and gasoline ($11,377.15); and a tax-assessor technology package totaling $118,422.49 for servers, cloud hosting, power supplies, backups, new workstations and printers. Staff said the tax-assessor item was budgeted in FY26 capital projects for $115,995 but costs increased, producing a $2,427.49 shortfall that can be absorbed from capital contingencies.

On the Flock cameras, staff explained the system automatically reads license plates and runs them through databases for tag violations, warrants and other alerts. "They check license plates, automatically run it through, their system for tag violations, warrants, anything like that," staff said during the meeting. Staff indicated the cameras are typically placed at county entrances and used by the sheriff's office.

A commissioner asked whether the fuel invoices covered multiple county departments. Staff confirmed the county pump supplies fuel for sheriff vehicles, public works heavy equipment, ambulances and other county users; outside agencies may reimburse the county if they use the pump as backup.

The board approved payment of the invoices and authorized covering the $2,427.49 overrun from capital contingencies.