Christian County Commission renews IT services contract and approves on-site document-shredding vendor

The Christian County Commission voted Oct. 23 to renew a contract with Tech Tree Partners for county data and IT services and to award a statewide document-destruction contract to Big Bear Shredding.

County staff presented RFQ 2023-19 as a second renewal (year three) with Tech Tree Partners, describing the vendor's prior work supervising and installing new fiber between main county buildings. Kim, a county staff member, said Tech Tree 'chose not to increase their pricing this year.' Commissioners moved and seconded the renewal; the motion passed with the commission voting in favor.

Staff then recommended awarding the county's document destruction and disposal services to Big Bear Shredding under a state contract that divides the state into quadrants and awards multiple vendors. The county currently uses Big Bear for several offices, including the county clerk and juvenile prosecutor's offices, and for recycling of IT equipment. Staff said the vendor performs on-site shredding and provides a certificate of destruction. Staff also noted the vendor's minimum pickup charge increased from $66 every eight weeks to $68. Commissioners moved and seconded the award; the motion passed with approval recorded.

Why it matters: The Tech Tree renewal maintains continuity for the county's fiber and IT services, while the state contract for document destruction standardizes how county records and retired IT equipment are disposed of and documented. Staff emphasized the on-site destruction and certificate as safeguards against misplaced sensitive records.

Discussion vs. action: Commissioners questioned and thanked staff during both presentations, but no amendments or conditions were added to either motion. Both actions were formal votes recorded as approved by the commission.

Details and next steps: The RFQ identifier is RFQ 2023-19 (renewal, year three) for Tech Tree Partners, LLC. The document-destruction award is under the State of Missouri contract and the recommended vendor is Big Bear Shredding; staff will complete required contract paperwork and signatures.

Provenance: Staff presentation and recommendation for RFQ 2023-19 began at the transcript block that starts "Good morning. Good morning. So the first 1 that we have this morning is, is a contract renewal of r q 20 23 dash 19 data solution services. So this is a renewal, for Tech Tree Partners, part of LLC. It's a second contract renewal, year 3." and the discussion related to contracting concluded in the block that ends "Yeah. Very important. We'll we'll sign we'll sign whatever we need to sign for you.", both recorded in the meeting transcript.