HWMA board adopts updated credit‑card purchasing policy (Policy 4080)
Get AI-powered insights, summaries, and transcripts
Subscribe
Summary
The Humboldt Waste Management Authority board approved an update to Policy 4080 governing credit‑card purchases and backup documentation, adopting Resolution 2026‑07. Staff said the changes mainly clarify audit backup requirements; the motion passed after a roll call vote.
The Humboldt Waste Management Authority board on Nov. 13 approved a revision to its purchasing handbook addressing credit‑card use, adopting Resolution 2026‑07.
Executive staff told the board the update clarifies the documentation required when employees use authority credit cards, including vendor names, account numbers, purchase dates and explanations to support accounts‑payable processing and audits. "It's a fairly simple and straightforward update to the policy," the Executive Director said during the staff report.
Director Castellano moved to approve the update to Policy 4080; Director Madrone seconded. When the chair called for the vote vocal ayes were recorded and the resolution passed.
The revision is intended to tighten how backup is submitted to accounts payable and to reflect input from the authority's CPA and newly contracted auditors, staff said. The board did not raise substantive objections to the substance of the changes during discussion.
The board continued other business after the vote; the Executive Director noted staff will incorporate the policy language into the handbook and ensure auditors see the change before the next audit cycle.