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Clinton staff outlines civic-center renovation options; estimate $32,008.88 to create four offices
Summary
City staff proposed several modest renovations at the civic center — private offices in the Recreation Building, separated accounting offices, and a consolidated customer-service counter. Brooke presented bids estimating $32,008.88 to build four offices; council asked staff to study options and prioritize in the next budget cycle.
Clinton — City staff presented a set of proposed renovations to Clinton’s civic center Nov. 12, asking the council for direction on priorities and whether to pursue design and budgeting work.
City manager Trevor and staff described three near-term ideas: convert cubicles in the Recreation Building into two private offices (to provide private meeting space for recreation supervisors), create enclosed back-office accounting offices to separate cash handling from front-office functions, and build a larger consolidated customer-service counter at City Hall to better serve residents.
Brooke, the staff member who prepared contractor bids for the recreation-office option, said the city solicited three bids for framing, sheetrock and painting plus a separate HVAC bid to meet building-inspector requirements. "So that total cost for everything to be done would be $32,008.88, and that would give us four office spaces with doors and HVAC and all of the stuff that needed to happen to meet the code for the city," Brooke said.
Council members agreed there is a need for additional private meeting space and improved customer-service flow but urged caution about permanent structural changes until staff can finalize how departments will be arranged in the future. Several council members suggested evaluating whether the projects could wait until the next budget year and whether part of the costs could be covered from existing facility budgets. Brooke said some funding could be pulled from the facility’s budget and that other staff (e.g., Zach) might have available funds.
Staff also discussed a previously posted part-time building-maintenance position (to reduce contracted-trade expenses). Trevor said the city had a finalist who declined the offer and that finding a reliable part-time candidate with the needed range of skills has been difficult; the council asked staff to continue recruitment and to analyze whether a full-time maintenance hire could yield savings.
Next steps: staff will continue to refine cost estimates, explore temporary or lower-cost options to improve customer access, and present prioritized recommendations during the next budget cycle.
