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Department explains transition of birth-to-3 contracted seats to CCAP administration; thousands notified and applications processed
Summary
LDOE staff told the Early Childhood Advisory Council that birth-to-3 contracted seats were shifted from local network administration into department administration to comply with CCDF rules; staff said more than 3,000 reapplication emails were sent, 2,395 renewal applications were submitted as of September, and families will receive 12 months of eligibility at each determination.
Department staff presented the third-quarter (July'September 2025) program report and explained a major operational change: birth-to-3 (B'23) contracted seats previously managed by local community networks have been transitioned to department administration to enable CCDF funding, standardize payment processes, and ensure families receive a full 12 months of eligibility at each determination.
Karen (department staff) said the transition aimed to reduce administrative burden on local networks and to align contracted-seat rates and payment mechanisms with CCAP voucher processes. "So some of those reasons include so that we could use CCDF funding for that," Karen said, adding that CCDF rules allow families to receive a full 12 months of eligibility at each determination period.
Officials reported current system counts and operational details: as of September, 17,268 children were served in CCAP voucher seats and the CCAP wait list included 5,013 families and 7,081 children; in quarter 3 the department sent more than 2,000 reapplication emails (and a total of over 3,000 reapplication emails overall), and by the end of the quarter 2,395 B'23 renewal applications had been submitted. Karen said the department has paid providers for all children who were in the program as of June 30 and is processing the applications with call-center follow-up to ensure families complete documentation.
On operational questions, staff said applications closed Oct. 31 and providers should begin seeing children added to KinderConnect rosters; the department will require daily sign-in/out via KinderConnect so attendance and utilization can be monitored. Karen told the council that contracts will eventually specify the number of guaranteed seats by age for a 12-month contract period and that the department will send contract offers after finalizing reeligibility decisions.
Council members raised concerns about how seat reallocation, sibling care and funding prioritization will work and whether some providers could see contracted seat counts change depending on funding. Staff said they will finalize staggered reeligibility decisions in December, provide additional updates in January, consult legal counsel on co-pay questions, and issue contract details and prioritization guidance before issuing contracts.
The report was informational; no formal policy vote occurred at the meeting. Karen said the department would provide further updates to providers and networks in January 2026.
