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Council to consider awarding community pavilion bid to John Coe Construction
Summary
City staff recommended awarding the community pavilion contract to John Coe Construction as the lowest responsive, responsible bidder and placed the award on next week’s regular agenda; council discussed funding via ARPA and potential borrowing and warned of buried foundations that could trigger change orders.
The City of Lincoln moved to place on next week’s regular agenda a recommendation to award the community pavilion contract to John Coe Construction after receiving six bids.
Shane Rimmer of CMT told the council the low responsive bid came from John Coe Construction. “The low bid contractor was John Coe Construction out of Mackinac ... So the low bid was 369,400,” Rimmer said, and added that the engineer’s estimate was $380,000. Rimmer recommended awarding to the lowest responsive, responsible bidder and noted he received acceptable references for the company.
Council members discussed how to pay for the project. Rimmer reiterated that the council previously directed remaining ARPA funds of $136,514 toward the pavilion and had discussed borrowing up to $250,000 to be repaid with hotel‑motel revenue, giving a total funding limit of $386,514. The mayor instructed staff to place an award for John Coe Construction on the regular agenda; at that time the award amount was also discussed in the meeting record at $369,800.
Staff cautioned that the project site—the old hospital lot—may contain buried foundations. “There is a chance ... we could have a change order to track that change if they do hit that buried debris and have to work around it,” Rimmer said, explaining that the bidding documents allow time‑and‑materials tracking for necessary excavation or removal.
Rimmer described the procurement timeline for the pre‑engineered steel structure the parks committee selected: approximately a four‑to‑five month fabrication window, with a likely spring start and structure delivery in May. He cited a recent steel quote near $119,000 as the likely first invoice the contractor would request.
The council did not vote on the award at the committee meeting; Mayor Welch moved to place the proposed award on the regular agenda for a formal vote next week.
What’s next: The award recommendation will appear on the regular city council agenda next week for final action and any contract execution or borrowing decisions.
