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Committee approves up to $100 for drinks and supplies for holiday book reading
Summary
The Cultural & Events Committee confirmed Mrs. Claus for the holiday reading, adjusted capacity to about 70, and approved up to $100 for waters, juice boxes, cookies and ice; volunteers and staff will coordinate orders and logistics.
The committee finalized logistics for the upcoming holiday book reading and approved a small supply budget. Speaker 5 clarified they negotiated the fee with Mrs. Claus and confirmed she is booked. Members discussed ticketing on Eventbrite (capacity listed as 68) and agreed to open additional spots up to about 70.
Speaker 2 moved to recommend purchasing small waters and juice boxes for the event, “not to exceed a $100.” The motion was seconded and members voted in favor. Members assigned volunteers to attend the event and to bring supplies; staff will place orders (Instacart/Publix suggested) when the committee provides links and orders a cooler and ice as needed.
Committee members also discussed donated items (cookie bags, fleece, etc.) and volunteers to record photos and video for promotional follow-up.
The committee closed logistics discussion with a reminder that purchases require the proper request forms and staff assistance to complete ordering and delivery.
