Harlem UD 122 board approves consent agenda, accepts $8.5M in expenditures and several contracts
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Summary
The Harlem UD 122 board voted to approve the consent agenda on Nov. 17, recording total expenditures of $8,516,493.89, accepting treasurer's report and authorizing use of remaining life-safety bond proceeds for safety and energy projects; several contracts (lighting, PD, curriculum kits, tutoring) were approved or delegated for execution.
At its Nov. 17 meeting the Harlem UD 122 board approved the consent agenda, including acceptance of bills and payroll, several vendor agreements, and a resolution authorizing remaining bond proceeds to be used for life-safety, energy-conservation and school security projects.
The assistant superintendent for business reported total payables of $1,887,342.52 and two payroll runs totaling $6,629,151.37, for combined expenditures of $8,516,493.89. He provided a fund-by-fund breakdown: education fund $6,981,963.50; operations and maintenance $389,614.23; transportation $363,243.11; Iowa social security fund $255,807.38; capital projects $177,752.25; life safety fund $348,113.42.
The board approved a resolution authorizing remaining bond proceeds (amount noted in the presentation as $3,200,000) to be used for fire prevention, safety, energy conservation and school security purposes, including consideration of a new boiler and fire alarm at Harlem High School. The board also approved an independent-contractor agreement to provide tutoring services for students who attend Concordia Lutheran School; the agenda item listed the total amount as $8,100 paid with ESEA Title I funds, but the clerk later read a different amount ($88,100) when moving the motion. That numeric discrepancy appears in the transcript and should be clarified in official minutes or contract documents.
Other approved procurements and delegations included:
- Thayer Energy Solutions: lighting upgrades in several Harlem High School facilities for $18,634.59 with an estimated annual savings of $15,219.
- Formative: professional development for (district) staff on Jan. 5, 2026, for $4,200 paid with Title II funds.
- OpenSciEd ECA science kits for middle and high school science departments: $14,481.60 paid with Title IV funds.
- Delegation to the assistant superintendent for business and operations to solicit bids and lock electricity rates if advantageous; staff noted community solar and behind-the-meter solar could affect calculations.
Board members moved and seconded the motions; voice votes were recorded as 'Aye' and meeting minutes show the motions passed. The personnel agenda and addendum were also approved; Dr. Shelly Wagner reported 12 resignations, 3 transfers and a request to add one Level B paraprofessional for the PupLab program to meet IEP needs.
The board set the next committee-of-the-whole meeting for Dec. 10, 2025 and the next regular board meeting for Dec. 15, 2025, then adjourned by voice vote.
What to watch: the district will post the full utilization proposal and boundary maps online and schedule public hearings in December to solicit input on Scenario 7 before any additional board action or contract finalizations are taken.