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District updates schedule and constraints for roof and HVAC projects, MSBA reimbursement clarified
Summary
District staff updated the committee on roofing and HVAC design choices, bid timing (schematics by December, 60% by January, 100% by February, bids Feb–Mar), Revit models, ADA punch-list items and MSBA reimbursement rules that limit using one project’s funds for another without voter approval.
District facilities staff updated the Mendon-Upton Regional School District school committee on progress for planned roof and HVAC capital projects, procurement strategy and financial constraints tied to MSBA reimbursements.
Project staff reported recent design meetings with mechanical engineers (Synitex) and energy-management vendors (Innovus) and said the team will specify equipment rather than issuing a proprietary bid so multiple contractors can respond. A tentative schedule presented to the committee calls for schematic designs in December, 60% construction documents in January, 100% documents in February and a bid period between February and March, followed by construction administration.
Staff also reported a short list of ADA items (bathroom braille signs, threshold sealing) that are being completed, a delivered Revit model that requires compatible software to open, and a request to the committee to identify flooring that needs replacement. On finance, staff said bond counsel and financial advisers confirmed capital funds are project specific: “The money that was voted for the fields has to go to the fields. The money voted for the roof has to go to the roof,” and transfers require a town ballot or town meeting vote once a project is complete.
Committee members asked about construction-administration roles (architects and OPM) and the inevitability and management of change orders. Staff said architects and the owner’s project manager will defend drawings and manage change-order negotiations to avoid excessive costs. The committee also discussed proposed modifications to the high-school auditorium seating and floor outlets, with staff describing the potential need to re-locate wiring and reupholster or replace seats depending on condition.
What’s next: Staff will continue weekly design and OPM meetings, complete ADA punch-list items by the end of the month, and return with finalized schedule and procurement documents for committee review.
