Tehachapi council approves $116,238.95 City Hall roof and HVAC replacement, authorizes 20% change order cap

The Tehachapi City Council voted 4-0 to approve a $116,238.95 contract to replace the City Hall roof and two aging HVAC units and authorized the city manager to approve change orders up to 20% of the original contract (not to exceed $23,247.79).

A facilities division representative told the council the project will replace the existing roof, reconstruct scupper drains that penetrate the building, repair damaged wood found during inspections and concurrently replace two HVAC units that have reached the end of their service life. The presenter said the facilities division had initially budgeted $90,000; following the bidding process the full cost was determined to be $116,238.95 and the additional funds will be drawn from the city’s general fund reserves.

When asked about warranty and servicing, the presenter said the new roof carries a 30-year warranty. Annual HVAC servicing will be handled in-house by the facilities team, and the city partners with an outside HVAC contractor when workload requires. Council members asked whether solar panels could be added; the presenter said the roof’s small footprint plus existing communications equipment and rooftop HVAC made solar infeasible at this location.

Council member motioned and a second was recorded; the presiding official announced a 4-0 vote in favor. The authorization includes the city manager’s authority to approve change orders up to the 20% cap specified in the motion.

The project is scheduled for spring construction to avoid rain and snow; the facilities lead noted some HVAC downtime will be required during installation. No additional timeline or contractor name was specified in the public presentation.