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STA approves ERP contract and accepts unmodified audit; board questions ERP cost and schedule
Summary
Directors approved an agreement to acquire enterprise resource planning software and accepted the fiscal‑year financial statement audit with an unmodified opinion; members pressed staff on the ERP's $218,000 implementation cap and higher ongoing costs compared with current QuickBooks usage.
The Sacramento Transportation Authority on Nov. 13 approved staff's recommendation to negotiate and execute an agreement with Aclarian LLC for enterprise resource planning (ERP) software and implementation services and accepted the fiscal‑year financial statement audit, which was presented with an unmodified opinion.
Director Dickinson questioned whether the proposed ERP was disproportionate to STA's needs, noting the agency currently uses QuickBooks at an annual cost of about $2,000 and that the ERP implementation was presented as costing up to $218,000 with an estimated ongoing cost increase of about $40,000 per year over current spending.
STA staff said the procurement used a competitive RFP, they selected the lowest responsive bid with price as a significant factor, and the maximum amount presented includes technical services and offsets that replace some consultant costs. "With a more sophisticated system, we will have real time information and be able to budget and project out quicker and more reliably," staff said in explaining the expected operational benefits.
The board approved the staff recommendation to proceed with the ERP contract; the clerk announced the motion passed. Directors requested follow‑up on options that might be intermediate between QuickBooks and a full ERP and confirmation of vendor selection processes and savings assumptions.
On the audit, STA CFO Dustin Jurnton presented the financial statement audit for fiscal year 2025, performed by Lancer and Longhart, and said it provided "an unmodified opinion with no material weaknesses or significant deficiencies." Robert Holderness, chair of the Independent Taxpayers Oversight Committee, introduced committee members and described upcoming performance audit work. The board voted unanimously to approve the audit reports and the audit communication letter.
Next steps include contract finalization for the ERP with attention to scope and cost controls, and continued scheduling for the performance audit to be conducted in the coming fiscal period.
